DDSL ADVERTISE LEAGUE OPERATIONS MANAGER ROLE

League Operations Manager

Job Description

The LOM is responsible for managing all aspects of the running of the League, facilities, for the

management of staff and support to the Volunteers of the League. The formal reporting line is to

the League and Board Chairmen on behalf of the Board of Directors.

The role of the LOM is to:

 Direct and coordinate the activities of the League as requested by the Board

 Monitor and support the financial activities of the League to ensure they stay within budget

 Manage the day to day operations of the leagues facilities and operations.

 Manage and supervise the staff and support Volunteers on a day to day basis.

 Determine staffing requirements, interview & train new employees.

 Monitor and support the financial activities of the League and provide information to the Board in conjunction with the Treasurer.

 Implement League policies and procedures as requested by the Board.

 Produce and ensure completion of worksheets for staff reporting to you.

 Attend/report to the Board Meetings(keep minutes) as requested and all league meetings where relevant.

 Work with the Football Structure to ensure that the Club Membership system is

actively managed and implement a strategy to promote the league and to maintain

and increase membership in line with the boards policies

Facility Maintenance

 Prepare a maintenance programme and propose budget.

 Liaise with Relevant authorities to maintain the upkeep of the parks and facilities to a high standard e.g. DCC,SCI,FAI etc

Finance

 Support the treasurer in all financial functions.

 Assist in financial budgets to include key targets.

 Communicate with POBAL and other funding bodies on all relevant matters

associated with social funding, Fas ,Tus schemes etc.

 Source new income streams.

 Liaise with key stakeholders to identify additional funding mechanisms /opportunities.

 Manage the Leagues Membership system and player registration systems.

 Record, reconcile and lodge monies received from all income sources in a timely

manner with the league treasurer.

 Ensure Cash Handing procedures are adhered to at all times.

 Control & order all stock as required.

Planning

 Maintain Seasons Plan and manage events and activities.

 Report to the Board of Directors on all events and activities taking place.

Local Community

 Maximise facility usage through networking with community agencies.

 Identify and promote new events for the annual fundraising calendar

 Create local partnerships through establishing & maintaining links with local

community groups, local businesses and youth organisations.

Staff Supervision

 The following staff report directly to you:

o TBA

o Plus employees on CE Schemes

 Manage and supervise staff, prepare work schedules and assign specific duties

related to:

o Park maintenance and pitch maintenance

o Building maintenance

o Gear

o On-line Shop

o Administration Staff

 Hold formal staff meetings once a quarter and provide an informal setting for all staff to regularly provide feedback on matters related to their roles.

 Provide support, assistance and guidance for all employees under your supervision

 Maintain, control and update all HR files for each member of staff.

 Ensure that the workplace complies with Safety, Health & Welfare at Work legislation.

 Implement al HR Policies, induction processes and staff handbook procedures in a timely, fair and consistent manner.

 Implement and record annual performance & appraisal system for all staff.

 Ensure that staff are motivated and provide a high level of customer service when representing the DDSL

 Ensure a high level of hygiene, cleanliness and maintenance standards are maintained for leagues premises.

Child Protection

 Support the Football structures in ensuring that all staff members and volunteers dealing with children have been Garda Vetted.

 Ensure that records in relation to Garda Vetting are kept up to date.

Communications

Implement the communication strategy the league for all stakeholders using the latest IT

and social media channels with a dedicated Social media team.

League Operations Manager

Key Priorities and Measures for 2023

Key Priorities Measures/Outputs

Operations/Planning

 Prepare monthly maintenance programme and budget for 2023

 Compile a monthly report to the Board of Directors on all events and activities

 Build local partnerships with local community groups to maximise the use of the Leagues facilities and

generate income

 Liaise with Councils to maintain the upkeep of the park and facility

 Work with the Director of Football to ensure that

membership is actively managed in order to maintain and increase membership

 Monthly report to the Board to be prepared – July to December

 Monthly maintenance programme for 2023 to be prepared

 High standards of park and club maintenance to be maintained

 Evidence of increase in community involvement resulting in increase in income

Finance/Account Deadlines

 Manage and control League income and expenditure

and ensure cash handling procedures are adhered to

 Manage the Leagues membership system, ensuring

that membership fees are paid on time by all members

 Compile a monthly report on Income & Expenditure to the Board of Directors

 Deal with all Revenue issues in a timely manner

 Deal with Pobal and other funding bodies to ensure the League benefits from social funding

 Liaise with key stakeholders to identify additional funding/income streams

 All membership fees/fines collected on time

 Monthly finance report to the Board prepared (July – Dec)

 Opportunities for Pobal/social funding maximised

 Additional income streams identified resulting in increase in revenue.

Team and People

 Manage and supervise staff, prepare work schedules and assign duties related to park and pitch

maintenance, Gear, on-line Shop and Administration.

Staff

 Set clear objectives for staff through the performance appraisal process and give regular feedback on

performance, addressing any issues as they arise

 Place a strong emphasis on customer service, ensuring that all staff are aware of their responsibilities when representing the league

 Review all HR procedures and policies, ensuring they are implemented in a fair and consistent manner

 Performance Appraisals completed with all staff members by end Nov 2023

 Clarity for all staff regarding what is expected of them and the Customer Service standards expected

 All HR policies and procedures adhered to in compliance with current employment legislation